The Academic and Students’ Affairs Division (ASAD) is one of the divisions of the Registrar’s Office. The Division liaises with schools, departments and the other administrative Units to ensure enhanced students’ learning experiences in the University. The Division’s overall objective is to, in collaboration with other units, ensure student well being on Campus. The Division has three (3) units namely; Admissions, Students’ Affairs and Examination Units. The Admissions Unit coordinates all admission and its related processes in the University. The Students’ Affairs Unit serves as the students’ services desk by providing services such as the issuance of certificates, transcripts, introductory and attestation letters for students. The Examinations Unit coordinates examination and related matters. This Unit also undertakes verification of transcripts and certificates.

 

 

  1. Student Services

1.1 Collection of Certificates

  1. Students must come in person to the Academic and Students’ Affairs Division.
  2. Must come with an original and fully filled clearance form.
  • Must present a valid identification card.

1.2 Replacement of Certificate

The University does not replace lost certificates. Students are advised to keep their certificates in safe custody.

1.3 Certified Copies of Certificates

  1. A fee of GHC2.00 per copy must be paid at the Finance Directorate.
  2. Submit the receipts together with the number of copies to be certified to the Academic and Students’ Affairs Division.

1.4 Application and Collection of Transcripts

  1. Pay an amount of GHC15.00 per transcript to the Finance Directorate.
  2. Submit to the Academic and Students’ Affairs Division proof of payment and an application for a transcript containing all vital details of the student and recipient of the transcript.

1.5 Application and Collection of Attestation, Introductory Letters and        Certificates of English Proficiency

  1. Pay an amount of GHC5.00 per letter to the Finance Directorate.
  2. Submit to the Academic and Students’ Affairs Office proof of payment and an application containing all vital details of the student.

1.6 Change of Name /Date of Birth

As a University policy, a student cannot change his/ her name or date of birth in the course of the duration of study. Students shall graduate with the names/date of birth provided during the application for admission.

  1. Registration

In the first week of every semester, students are required to undertake registration of courses as mandated by the University.

2.1 Freshmen

2.1.1 Steps for freshmen who have made full payment of fees

  1. Take all fee payment receipts from the bank and submit it to the Finance Directorate for official school payment receipts.
  2. Check your email for registration details (username and password).
  • Log on to the student online portal and follow the displayed steps to complete your registration.
  1. Download and print the course registration form.
  2. Finally submit the form to your department to complete the registration process.

2.1.2 Steps for freshmen who have made part payment of fees

  1. Take all fee payment receipts from the bank and submit it to the Finance Directorate for official school payment receipts.
  2. Pick up a part-payment form at the Finance Directorate.
  • Complete the form and submit it back to the Finance Directorate.
  1. Check your email for registration details (username and password).
  2. Log on to the student online portal and follow the displayed steps to complete your registration.
  3. Download and print the course registration form.
  • Finally submit the form to your department to complete the registration process.

2.2 Continuing Students

2.2.1 Steps for continuing students who have made full payment of fees

  1. Take all fee payment receipts from the bank and submit it to the Finance Directorate for official school payment receipts.
  2. Check your email for registration details (username and password)
  • Log on to the student online portal and follow the displayed steps to complete your registration.
  1. Download and print the course registration form.
  2. Finally submit the form to your department to complete the registration process.

2.2.2 Steps for continuing students who have made part payment of fees

  1. Take all fee payment receipts from the bank and submit it to the Finance Directorate for official school payment receipts.
  2. Pick up a part-payment form at the Finance Directorate.
  • Complete the form and submit it back to the Finance Directorate.
  1. Log on to the student online portal and follow the displayed steps to complete your registration.
  2. Download and print the course registration form.
  3. Finally submit the form to your department to complete the registration process.

2.3. Late Registration

A fine of GHȻ50.00 per day shall be imposed on any student who fails to register during the normal registration period.

3.1 Sanctions for Non-Registration

A student who fails to register for a semester shall not be eligible to attend lectures and write examinations.

  1. Examinations
  2. Students who register and meet all requirements for a course shall be eligible to write end of semester examinations.
  3. It shall be the responsibility of students to apprise themselves of examination time tables to know the courses, dates of examinations and venues.
  • Examination related information shall be published on the University website, notice boards on campus and the University Hostel(s).
  1. Students are encouraged to read and understand the rules and regulations regarding examinations in the University.

3.1 Examination Regulations

  1. Examinations Policy
  2. Students Handbook